This is a unique environment where students are loved, prayed for and challenged to their God-given potential.

–TVA Teacher

• Provide written prayer requests and concerns to the Board.
• Advise the board on any issues that arise among the parents, insuring Mathew 18 has been followed.
• Arrange and supervise prayer meetings for the academy parents (Prayer Parents).
• Oversee the establishment of the PTF and maintain the mission and purpose.
• Provide assistance to the PTF in promoting cooperation and participation among parents.
• Act in the capacity of liaison between the PTF and the Board.
• Evaluate the effectiveness of the PTF; it’s executive committee and sub committees annually.
• Promote the needs of the parents, faculty and staff to the Board.
• When PTF board positions open, The Vail Academy will approve nominations.
• Will serve as member of the Personnel Committee.  

• The Chairman of the PTF will be a member of the Board of Directors.
• The Chairman of the PTF will be the Board representative to the Parent Teacher Fellowship Board.
• Members of the PTF Leadership Team will be Bible-believing Christian parents of
• The Vail Academy students.
• Leadership members shall review the attached document titled “Parent Teacher
• Fellowship-A strategy for Building a Strong Relationship.”
• The optimum size of this committee will be from 5-8 members.

• To recommend and review admission and re-admission policies that ensure The Vail Academy remains an extension of the evangelical Christian home.
• After consultation, the Admissions Committee and Senior Pastor of Vail Bible Church bring to the board any situations requiring an exception to the admissions policies.
• Review of forms for admission and revise them as needed.
• Keep the board informed of trends in admissions in private schools in the Vail Valley and statistics of the academy.
• The optimum size of the Admissions Committee will be 3-5 members.

• To propose an annual budget each year, which includes tuition rates, fee, faculty and administrative salary levels, joint-use items with Vail Bible Church, etc.
• To recommend and implement policies regarding salaries, employee benefits, tuition assistance and scholarships, joint-use with Vail Bible Church, receipts and disbursements, and other matters of fiscal concern to The Vail Academy.
• To oversee an annual independent review of the financial records and transactions of the school during the previous fiscal year (every other year).
• Work with the Executive Director/Principal, Executive Administrator, the board, and the school accountant in budgeting and in budget control.
• Set policies regarding tuition accounts and oversee their enforcement.
• Present financial statements and current reports in an understandable and orderly format at school board meetings.
• Establish judicious procedures for handling incoming funds and investing surpluses wisely for short periods of times.
• Set up sound procedures for ordering and for the payment of bills.
• Negotiate the best financing available on capital expenditures for short-term loans.
• Arrange adequate insurance, including faculty-staff liability, at the best rates.
• Set policies regarding faculty participation.
• Be certain that legal requirements are fulfilled for any and all financial responsibilities.
• Know the whereabouts of the academy’s legal documents and ensure they are in a safe location and listed in the master book to minutes.  

• The chairman of the Finance and Legal Committee will be the Treasurer of the Board of Directors.
• The Executive Director/Principal and the Executive Administrator of The Vail Academy and any other staff members serving on the Committee shall be ex-officio members.
• Other members shall include any staff members and parents of students at The Vail Academy who have expertise in areas of financial and/or legal management.
• The Board of Directors must approve candidates for membership on this committee.
• The optimum number of voting members of the committee shall be 3-5 members.

• See that a master site plan is developed for the campus.
• Prepare five and ten year plans of the academy and keep them current.
• Help to determine the next phase for buildings and athletic fields.
• Work with the Administrative team and teachers to get quality educational buildings and grounds.
• Interview architects and design-builders and make recommendations to the board.
• Determine with the architect the most economical means of building quality facilities.
• Work with the Administrative team, teachers, and architect on the specifications for the building.
• Bring the building in within the budget established by the board.
• See the building through to completion.
• Work out any problems with the building after it is completed.
• Work with the principal in hiring enough personnel to see that the buildings and grounds are well kept and energy efficient.
• Budget enough money to keep the facility in good condition.
• Cooperate with the Administrative in conducting regular inspections of the buildings and grounds.
• Get bids on all hired projects.  

• The Chairman of the LRPF will be a member of the Board of Directors.
• Members of the LRPF may include parents of The Vail Academy students representing a cross-section of occupations.  At least two members of the committee should have construction related experience.
• The optimum size of this committee will be from 3-5 members.

• Recommend and review job descriptions for the Administration, Faculty and Support Staff including volunteers.
• Recommend and review hiring policies for the Administration, Faculty and Support Staff.
• Recommend and review evaluation processes for the Administration, Faculty and Support Staff.
• Recommend and review benefit policy for the Administration, Faculty, and Support Staff.
• Recommend and review termination criteria for the Administration, Faculty and Support Staff.
• Recommend policies for handling staff complaints and grievances.
• Cooperate with the administration to interview perspective teachers and to recommend to the board a hiring, re-hiring or a no hiring status.  

• Chairman of this committee will be a member of the Board of Directors.
• Members of the committee may be parents of The Vail Academy students.
• Three additional members – one teacher from the elementary and middle school, PTF liaison.
• Groups of teachers from the elementary or junior high who would be working closely with the prospective teacher should gather as an ad hoc hiring committee. This will ensure a good “team fit” and a cooperative spirit within the faculty.

• Review and recommend standard operating procedures for Board and Committee
• operations, management and membership.
• Assist the Board with the task of clarifying responsibility between each of the Board’s functional committees to avoid overlap and duplication of effort.
• Review the policy package for The Vail Academy for completeness and recommend assignment of specific policies to the appropriate functional committee for monitoring and management.
• Assist with the recruitment of qualified volunteers who could be recommended for and assigned to the Board’s functional committees or other volunteer and support groups for the school.
• Develop, annually review and recommend updates to a School Improvement Plan based on suggestions, inputs and statements of need from the Administration, teachers, Board functional committees and other sources, such as parents, volunteers and other involved persons.
• Develop concepts and strategies for accommodating changes in enrollment, as well as continued opportunities for children to benefit from the quality Bible-based Christian education offered at The Vail Academy.  

• The Chairman of the Policy and Organization Committee will be a member of the Board of Directors.  Members include the existing school board.  At their discretion a separate committee shall be named.
• If a Policy and Organization Committee is named, it may include parents of The Vail Academy students representing a cross-section of occupations.  At least three members shall have technical expertise in program management and or strategic planning.
• A designated representative from the administrative staff shall be a member of the committee.
• The optimum size of this committee shall be from 5-8 members.

• Develop and monitor a planned giving plan.
• Develop the material for the fundraising committee to use.
• Develop and monitor programs that ensure enrollment remains at or near capacity, thus maximizing the opportunities for children to benefit from the quality Bible-based Christian education offered at The Vail Academy.
• Develop, establish and nurture programs, which foster a partnership between
• The Vail Academy and its alumni, families, friends, local churches, businesses and foundations.
• Work with the Administrative team to promote the Academy to the Christian communities and to the general public.
• See that brochures and newsletters of the academy are of top quality.
• Cooperate with the principal in the Open House Program, and with other programs to get people on campus.  

• Oversee all fund raising projects to ensure the activities and events are pleasing to the Lord and are reasonable in number and scope.
• Ensure fund raising projects demonstrate wise stewardship of the resources entrusted to The Vail Academy by God, maximizing efficiency and minimizing costs in alignment with the values of the school and church.
• Develop and monitor a fund raising plan to meet a percentage of annual operating requirements encompassing projects, programs and publications.
• Monitor fund raising plans for special capital campaigns established by the Board of Directors.
• Broaden the financial base of the academy by developing new donors.  

• With the support of the Principal is responsible for ensuring periodic reviews of the total educational program and overseeing major textbook changes in order that the school’s philosophy and program are matched.                 
• Makes recommendations to the Board with regard to educational policy, programs, and services of the school.
• Plans and facilitates in-service workshops and seminars on campus for teachers in order to enhance the quality of education at The Vail Academy.
• Assists in locating national educational seminars and encouraging the attendance of The Vail Academy teachers.  .
• Strives to achieve and maintain accreditation standards.  

• The Chairman of the Curriculum and Professional Development Committee will be a member of the Board of Directors.
• Members of the Curriculum and Professional Development Committee may be parents of The Vail Academy students with a concentration on educators, and teachers of EVCA.
• The Principal will be an ex-officio member of the Curriculum and Professional Development Committee.
• The optimum size for each committee will be from 5-8 members.